Planning an event seems like it should be a fairly simple task. Magazines make it seem like it’s just a matter of booking a venue, a caterer, sending out invitations and wait for the people to show up, right? What actually occurs can only be summed up in two words: logistical nightmare. There are so many details and even more people involved in any type of event that it can make a person’s head explode. Here are some ways to make event planning in Washington DC less of a logistical nightmare and more of a fantasy come true.
The first step in reining in the chaos is to start with a very clear vision of the event. This is the time to look through all the glossy magazines and put together the ultimate wish list of all the things that would make the event a dream come true. Many people will create a binder or notebook to keep their ideas in one place or use a website where they can electronically store pictures and images of what they want.
The next step that will really help make the process easier is to create a budget for the entire event. The best way to start is by prioritizing what elements will be the most important. Usually, the venue will be the most important and go from there. When creating the budget, make sure to keep track of estimated costs and actual costs.
Once those two steps have been taken care, the fun can really begin. The newest tool in event planning has help event planners eliminate a lot of the hassles of planning an event. This new tool is similar to sites that help people plan vacations. Instead of going through five different places to book a flight, book a hotel, rent a car, purchase tickets for events, finding meal options, consumers can go to one site to plan their entire vacation. The best kept secret in event planning in Washington DC has done the same thing. When using Umviia Inc, event planners can centralize all details in one place. The site also has tools to keep track of the budget and guests all in one place.
Try it today to see just how easy even planning can be.